#Meeting agenda template doc how to#

One thing you’ll want to decide as you craft your agenda is how long your kickoff meeting should last. You can use TeamGantt’s discussion feature to collaborate on those details before distributing the final meeting agenda to attendees. Share a draft of your meeting agenda with some of your team members or leads to give them input into the meeting format. That’s why it’s important to take other ideas into account-especially if you’re scheduling a long or critical project meeting. Agenda, including time, topic of discussion, and person responsible (if applicable)Ī meeting agenda should reflect the needs and goals of everyone at the table.Here’s a list of basic elements every meeting agenda should include: Once you’ve thought through these questions, it’s time to create your meeting agenda. Assemble the elements into a simple meeting agenda Set boundaries around what will take place during your allotted time by outlining the topics-and time limits-for your discussion.Ģ.

#Meeting agenda template doc how to#

What are the limitations around your time? Consider how to get the work done in the least amount of time without compromising the quality of decisions.Be sure to note who’s responsible for leading or presenting each topic on your agenda. So give attendees the information they need to help you meet the goal, with time to digest important documents beforehand. What do attendees need to know or prepare? Your meeting will be more productive if people come prepared.Only invite folks who truly need to be there to accomplish the goal so you don’t leave the meeting with outstanding conversations or decisions. Who needs to attend the meeting? If someone on your list won’t actively contribute to the discussion, they don’t need to come.If you don’t have a clear goal, there’s no need for the meeting. What’s the goal of the meeting? Think about the purpose of your meeting and any concrete decisions or action items that need to come out of it.Here are some things you need to be clear about when creating a meeting agenda: While it’s good to be flexible about your agendas, your meeting agenda should communicate a few core details. Consider your meeting’s purpose and people But if you do your due diligence ahead of time, that work will go a long way in helping you facilitate a productive meeting.įollow these 3 simple steps to write an agenda for your next meeting: 1. Creating a meeting agenda may take some work on your part as the meeting organizer.